There is no fixed amount for incorporating the furniture passport into a purchasing contract, and any commitment to one would be premature. The costs arise from a few concrete choices: how many contracts you need to adjust, whether you work with standard purchasing or custom work, and whether you do this yourself or purchase legal time for it. The latter is usually the largest cost item, not the adjustment of the text itself.
The regulation itself does not determine what your contract with a supplier should cost. It only determines who in the chain is responsible for which part of the information in the passport. This division must then be recorded somewhere, and this is usually done in the purchasing contract or in an annex to it. The costs associated with this are therefore essentially the costs of legal work that you would be doing anyway periodically when agreements with suppliers change.
Where the amount comes from
The bulk of the costs lies in the time needed to establish exactly what must be recorded and who draws it up. Companies that have their own in-house legal counsel or contract manager often process this within existing work. Companies without this function usually engage an external firm or advisor, and then the number of hours needed to review and adapt the contract counts. How much that costs exactly varies by firm and by region, and we do not make any statement on that.
A second cost item is the number of contracts that need to be adapted. A company with two fixed suppliers has a different path than a company with dozens of sub-suppliers in different countries. It is wise here to first map out how many relationships it actually affects before you request a quote for the entire process.
What determines the complexity
Standard furniture from a fixed manufacturer typically requires less elaboration than custom work or project furnishing, where different parties are involved per assignment. How the regulation views who fulfills which role in this context, you can read in the explanation of roles in the chain. This allocation of roles also determines in part which agreements belong in the contract: who supplies the data, who is responsible for its accuracy, and who ensures the passport remains accessible.
The number of countries in which you source or sell also plays a role. If you work with suppliers from multiple EU member states, it may be necessary to check per country whether there are additional requirements. This increases the number of hours, but says nothing about the level of any hourly rate, which varies by advisor.
Finding out for yourself before you engage a lawyer
You can answer many of the preliminary questions yourself beforehand: which suppliers are involved, what information they already provide, and where the gaps are. The more of that is already on paper, the fewer hours a lawyer needs to draw up or adapt the contract. With a short scan that shows you where you stand in five questions you get an initial indication of what is still missing in your situation before you seek external advice.
It is also worthwhile to determine in advance which part of the work you outsource to your software provider. Who technically hosts and updates the passport is a different question from who is contractually responsible for the accuracy of the data. Both questions belong in the contract, but do not necessarily require the same legal time.
Ongoing costs versus one-time costs
Apart from the one-time costs for amending the contract, there is the question of what it structurally costs to keep agreements up to date when a supplier changes or when the rules are tightened after publication of the delegated act. That is a separate issue, distinct from the one-time drafting costs, and depends on how often your purchasing relationships change.
For the information that furnipas.eu itself provides free of charge, and what is only elaborated with a subscription, you can view the structure of our services. There you will also see where the boundary lies between the short answer and the elaboration per obligation with templates.
For your own situation, including the precise content of a contract, it remains advisable to consult a lawyer who is familiar with the details of your purchasing relationships. On the page with frequently asked questions you will find additional background on how these agreements relate to existing contract terms.
Would you like to first get a picture of what applies to your situation before incurring costs for external advice? Take the free quick-scan or read through the topics in the knowledge base; both provide an initial direction without needing an account.