Yes, you can in principle arrange the hosting of the furniture passport yourself: the regulation does not prescribe a specific supplier. What matters is that the data behind the QR code remain accessible, up-to-date and linked to the correct product throughout the specified period. Whether this is practically feasible with your own resources depends mainly on how many products you carry and how long your company is willing to bear that obligation on its own.
The key question is therefore not whether it is permitted, but whether it suits your company. Self-hosting means you are yourself responsible for continuity: the server keeps running, the domain remains registered, and the link behind the QR code does not change, even if your website is renewed or your company changes name. If you have doubts about what this means for your specific situation, official guidance or a legal advisor is the appropriate source; this article only describes the considerations that apply.
What hosting precisely means in this context
The furniture passport is not a document you draw up once and then forget about. The QR code on the furniture points to a fixed location where the data are stored, and that location must work throughout the entire retention period. This requires more than a page on your own website: the data carrier must also continue to function if your web host changes supplier, if the responsible employee leaves, or if the company is taken over. In the knowledge base you will find per subject what the regulation expects of the data carrier.
Technology is the smallest problem
Setting up a simple page with a fixed address is not a technical challenge for most companies. The real question lies in maintaining it over years: who adjusts the data when a supplier changes, who monitors that the link continues to work, and who ensures that the data format aligns with what supervisory authorities will then expect. This is not yet detailed; the delegated act containing the precise requirements still needs to be published.
When self-hosting makes sense
For a company with a limited and stable assortment, its own IT department and a long-term perspective, self-hosting can be a logical choice. You then retain full control over the data and over who can access it. This suits companies that already manage their own documentation systems and are accustomed to long-term technical obligations, such as archiving legislation or warranty registers.
When outsourcing makes sense
With a wider or changing assortment, multiple locations, or a company without its own IT capacity, it becomes more difficult to guarantee accessibility over ten years. Domains are forgotten to be renewed, passwords are lost during staff changes, and a takeover sometimes changes the entire digital infrastructure. An external party specialising in hosting this type of data carriers takes over that continuity and also keeps track of whether anything changes in what the regulation expects of the content.
What you remain responsible for in any case
Even when outsourcing, the source of the data remains your responsibility: only you or your supplier know which materials were used, how the product can be repaired and which parts are replaceable. A hosting provider preserves and provides access to that data, but does not invent it. It is therefore useful to be clear beforehand about who supplies which information, and to record this in the agreements with your supplier or service provider.
Questions you can ask yourself
Before you choose between doing it yourself and outsourcing, it is useful to determine how many products are involved, how often the data change, and whether your company will still use the same systems in ten years as it does now. With a few questions show you where your company stands at the moment, and that provides an initial direction without you having to make an immediate choice.
What is not yet established
The precise requirements for the data carrier, including the retention period and format, follow from a delegated act that has not yet been published. Once that text is available, it will become clearer what is technically required at minimum from whoever hosts the passport itself. On how furnipas.eu collects and hosts the data you can read how we are already putting that obligation into practice now, ahead of the final rules.
Would you first like to get an idea of what your company will need to deal with, with or without your own hosting? The free quick-scan provides an initial indication, and in the frequently asked questions about the furniture passport you will find answers to the questions that other entrepreneurs have already asked.